Present:
Dean Duggar
Dr. Sandra Bevill
Dr. Len Frey
Carleen Marburger
Dr. Tina Quinn
Dr. John Seydel
Dr. Jim Washam
Mark Young

Others:
Chris Collins

Absent:
Dr. Bill Roe

Dean Duggar called the meeting to order at 3:35 p.m.

STRATEGIC INITIATIVES/UNIVERSITY STRATEGIC PLAN
Dean Duggar asked Dr. Seydel to be looking at excellent areas in his department and he would like all the departments to do this.
Strategic Plan – we need to look at this, there are some items in this that Dean Duggar is not as comfortable with as others are. Dr. Allen would like responses within the next two weeks.
Dean Duggar commented that he liked the Planning Committee meeting we had in July when we came up with several ideas. We need to look at short-term strategic plan and long-term goals. Look at five or six major topics and then get into the details. Dr. Washam asked - do we want to start with the old one or start new. We changed the emphasis at the Planning Committee Meeting. Mark Young- what is Dr. Allen wanting from the college. Dean Duggar stated that she wants action steps.
Dean Duggar – three points ---- Centers & Departments – what do you see in your departments as points of excellence, how do we renew our strategic plan and what action points do you see for the university strategic plan.
Mark Young asked who owns and is responsible for the action items. We didn’t do that at the Planning Retreat. Start with what we discussed at the Planning Retreat and then go from there. Mark has a document he could forward to the Dean to start it.
Dean Duggar asked if there was anyone who would volunteer to take on this task – Carleen nominated Dr. Frey. Dr. Washam would like to help Dr. Frey. Dean Duggar asked Chris to give Dr. Washam and Dr. Frey the Minutes of the Planning Committee Meeting, outline, and university strategic initiative.

Executive Committee Meeting Minutes
September 20, 2004
Page 2

COMMITTEE INSTRUCTIONS

Dean Duggar would like each chairman to set up a reporting system. He would like each chairman to provide a report at the end of December of each year of their activities. Dean Duggar would like those committees to work closely with the Planning Committee so we all know what’s going on. October 15th as deadline to get these in.

Dr. Bevill – Undergraduate Studies Committee – Dean Duggar asked if we would like to look at changing the core, formulation of entrepreneurial minors.

DISTANCE AND EVENING PROGRAMS
Dr. Quinn met with Dean Duggar on Mtn. Home – Accounting. Approved. We have to offer it if we have enough students.
Evening Program – Dr. Replogle met with Dean Duggar on rotation. Roll out a degree program - 7 week intensive courses – provide a stipend to develop multi-media materials to assist in this process. Workshop on how to break this up and teach these accelerated classes. Non-fulltime student market.
See how many are interested by April. Contact HR and see if anyone there is interested.
Tuesday, Wednesday class 6-10 p.m.
Dr. Seydel commented that if we’re planning on implementing something this fall, then April is a little late to find out about this. We need to find out now.
We would start with the core courses. We have to have a way to measure student outcome in these classes so we can show with the intensive classes as with the regular classes.
Dr. Bevill asked who exactly is our target market. Working public that are not taking classes but would like to get a bachelor’s degree.
Dr. Quinn asked - what about having a 4 hour Saturday class as opposed to a weekday class? Dr. Seydel felt this would be more feasible for working people.
Dean Duggar asked if we need a night czar or czarina to run this program. (CONTINUING ITEM FOR NEXT AGENDA PER DEAN DUGGAR)
Since Steve Replogle is presently working on this he was suggested as the night czar.

TEACHING QUALITY
Dean Duggar would like to ask the chairs of the department to look at quality teaching in the classrooms. He would like them to visit the classrooms and especially the new faculty. We need to work with our students to communicate, need to solve and apply programs and put it in their own language so multiple choice tests do not accomplish this.

Hostile Environment in the classroom. Faculty member is just the way the member talks. If that’s all it is it may be easy to resolve. If not, we need to find a way to resolve this. Need to find a positive way to push the students, not make them not want to learn.
Make sure that times that faculty are available are posted on the doors so students don’t have to go on the website.
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September 20, 2004
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Dr. Frey asked what we can do about the hostile environment. Are Department Chairs going to handle this? Dean Duggar stated that this should be a joint effort. If it can’t be resolved, then Dean Duggar will handle it.
Code of Conducts at other university’s makes sure that faculty, staff and students respect each other.
Dean Duggar asked Dr. Quinn to help with the Code of Conduct – Tina suggested two other people, Carleen and Jeff Pittman.

BUILDING
Dean Duggar asked if everyone has gotten rid of their surplus property.
Lorerinda stated that if you have surplus property, you need to fill out a form, call the physical plant to pick it up and then let them sign the form when they come to pick up the stuff. Dean Duggar would like to get all of the stuff out of the hallways.
Items in the building that need to be attended to:
Dr. Seydel commented that the 1st, 3rd and 4th floor doors do not stay open as they should. Dean Duggar asked if the flaking walls have been fixed. Dr. Seydel stated that there are bubbles in the stairwell. Dean Duggar asked for dimmers in our classrooms – Dean Duggar asked Lorerinda if she could call them about this. They were supposed to call Dr. Seydel. Lorerinda commented that we will have to pay for these - $250 per room. Dean Duggar asked for an estimate per classroom from Lorerinda. Someone to look at overall look of building and get recommendations of what we can do to make it look attractive – Dean Duggar stated that we will get that looked at. Lorerinda commented that estimates are coming in on furniture in the hallway. The hallway ceilings are supposed to be painted – don’t know when – this falls under regular maintenance of the building. Maybe during Christmas break. Dr. Washam commented that when coming in the back door it sticks. The hallways, classes, foyer etc to make building look good. Tina commented that she has a sister-in-law that decorates so she’ll ask her if she can visit and look at the building.
Security in the labs – do we need to be addressing a system of getting in the labs? Dean Duggar asked what do we need to do. Dr. Seydel suggested that maybe a card entry would be very helpful, though expensive. Student ID’s have a stripe on them so should be able to use those. Card Swipe Security – Lorerinda to check into this. Dr. Frey asked how would you identify those people – Dr. Seydel said create a list and go from there. Dr. Frey asked if they are supposed to be locking their own classrooms. Dean Duggar asked that we lock everything inside the building and campus police will lock the doors.
Space – Farhad has asked to set up an automatic data capture lab. Has small room that backs up to the copy machine. Use the larger room for the lab. Will cost a couple hundred dollars to do this and has to have its own dedicated line – electricians won’t do it per Lorerinda. Extension cord affects the copier per Lorerinda.
Need a place for faculty to develop materials for their classrooms. Where they can burn a CD, develop materials that can be burned on CD, presentation materials that can be burned on CDs. Dean Duggar feels that if multi-media are going to work we need a lab
Executive Committee Meeting Minutes
September 20, 2004
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assistant for this. Technology savings – ex: Dr. Bevill captures her class on CD and has students watch it if she’s gone somewhere.

Dr. Bevill asked if we have a video camera for the college. Lorerinda stated that Dr. Guha has it. Dean Duggar feels that this is an area we need to develop. Dean Duggar is still interested in reconfiguring some of the offices. The space for the Business Information Center is not being utilized so shrink it and use the space for greater needs.

VIDEO CONFERENCING
Software is available in the Library for two way conferencing. Having a video conference on copyright issues this Friday from 12-2.

EMERALD GALA
Carleen asked if anyone knew where they could post the Emerald Gala flyers. Dr. Quinn took one for Sears in Paragould, Dean Duggar took some, Dr. Quinn took some more and Dr. Seydel took one. Dr. Bevill is taking one to Roman Touch Salon.

Carleen announced that we have tickets and order forms to order tickets. Mariano is numbering the tickets.

Viewbook looks good, Business Connection is ready to be printed.

Dean Duggar thanked everyone for the picnic and what they brought.

Dean Duggar – Dr. Seydel asked about requests for adjunct faculty for spring. $1,050 remaining in the adjunct budget for the year and asking for another $20,000 and have not heard anything yet. Do not have money for adjuncts right now, pay out of foundation, wait until we hear etc.

Dr. Quinn asked if she could go out and raise money on her own for the A&L Department. Dean Duggar told Tina that she could do that and to just let him know what is going on. Concern of Development Office – don’t want people that they are actively working with to be drained..

Money issue – we have sent out the differential tuition allocation and benefits. Will be posted in the budget next year. Washam – e-mail Dean Duggar sent , bottom portion was fringe benefits. New people 30%, regular faculty 20%.

Mark Young asked how to proceed with ongoing funding challenge. Dean Duggar asked Mark to get with him on that.

Executive Committee Meeting Minutes
September 20, 2004
Page 5

Dr. Seydel – under our Summer Research Grant Guidelines. New faculty are those we hired this year or those we hired this past summer? Dean Duggar doesn’t know if we defined this. Dean Duggar would be willing to be flexible with this since we just implemented it. Dean Duggar feels that everyone needs to write up a grant proposal. ABD – how do we treat this – can they use this to finish their dissertation. Dr. Seydel isn’t in favor of this. Dean Duggar isn’t either, but on the other hand if a faculty member has to work due to family and if this would free them up for the summer, this would be good. Dr. Frey – Dean Duggar should take a long, strong look at this. If it’s somebody that is getting ready to finish then okay, but if somebody doesn’t finish and looks at it again the next summer then, no. Tina Quinn commented that maybe it would depend on how close they are to finishing. If someone is coming in and needs software etc we can use the money for this also. Dean Duggar thinks October 15th is the deadline for getting this in. Dean Duggar asked if we’re doing Horizon Institute this year and Mark said it’s usually due the end of November. Dean Duggar asked me to remind him to check on the Summer Grant Schedule.

Need to know of anyone retiring or leaving this year asap.

Two people that are instructors that roll forward that are not in lines. If they don’t get a budget line then they don’t have a job. Henry Torres and Mark Lewis are the two.

Economic Outlook Conference is November 9th.

Dr. Washam was asked to attend the RAAC Meeting on Monday at 8:30 a.m. in the Library Board Room. Since Dean Duggar and Dr. Roe will be attending AACSB Meeting.

Meeting adjourned at 4:45 p.m.

Next meeting scheduled for October 4, 2004 in the COB Conference Room BU105 at 3:30 p.m.

Submitted by:

Chris Collins