EXECUTIVE COMMITTEE MEETING MINUTES
January 20, 2003

Present:

Jan Duggar
Sandra Bevill
Len Frey
Carleen Marburger
Bill Roe
John Seydel
Jim Washam
Mark Young (Cynthia came in Mark’s place)

Chris Collins

Absent:

Meeting was called to order by Dean Duggar at 3:30 p.m.

COB WEB PAGE
Carleen printed off a copy of the old web page and sent it to Audra who is working on our web site. Carleen stated that Audra is in Michigan due to a death in the family. We will go with the layout, format and colors as presented. Dean Duggar wanted to know if there’s a date to have the web on the site. Carleen will check into it and let us know. Carleen commented that she is needing a couple of items for the Business Connection as well as an article from Dean Duggar.

PRODUCTIVITY REPORTS
Dean Duggar stated that years ago there was an effort to set up a standardized format for tracking productivity efforts. It never got completed and it has not been done for the last year or two. Dean Duggar has the overview from the accreditation review. Dr. Allen is asking for the colleges to report on the productivity of the faculty. Dean Duggar asked for comments from the committee on how to make this easier for everyone to get this information reported. Dr. Washam commented that there’s a table in the Merit Evaluation Document for productivity reports and it could be sent electronically and just copy the contribution table and forward it so it can be put into another document.

Dr. Seydel suggested that Dr. Allen should get with Mark Hoeting and work out something that would be long-term instead of everyone having to format and re-format. Dean Duggar commented that what we have we wouldn’t be able to sort different ways etc.

DEADLINE FOR PRODUCTIVITY REPORTS IS FEBRUARY 14, 2003.

Executive Committee Meeting Minutes

January 20, 2003

Page 2

PRT CALENDAR
January 20th is the date for the Department Chair to receive applications and recommendations from the Department PRTC.

SUMMER BUDGET REQUESTS
The Summer Budget Reports are due in Robin Hicks office by January 27, 2003. Chris only needs Management Marketing’s.

RESUMES AND SYLLABI (FALL 2002 AND SPRING 2003)

Due in Academic Affairs by February 1, 2003. Resumes – Need AFL & EDS/Fall 2002 Syllabi – Chris gave each Department Secretary a list of the ones missing from Fall 2002. She needs all of the ones for Spring 2003. Dr. Washam – missing about 3 resumes

BASELINE BUDGETING
Baseline Budgets are due in Academic Affairs by February 7, 2003. Dean Duggar asked where everyone stands on this. Dr. Seydel will try to complete his tonight. Dr. Washam – independent studies/special problems – didn’t know how to handle this so he left them out. Dean Duggar suggested that Dr. Washam put it in Other. Cynthia said that the Delta Center for Economic Development budgets are completed. Cynthia said that Robin wants the positions as described in the ASU budget. Dean Duggar doesn’t have the information on the grants and Cynthia said they are handling those separately.

Sandra Bevill commented that her, Renitia, and Michele are having their own little retreat to discuss some problems and issues over lunch. They have the office covered while they are out.

Dr. Roe had asked Terry Dancer and David Dearman about the Masters in Accountancy. Dean Duggar would like to see the final version of the Masters in Accountancy.

Dr. Frey discussed the last recruitments on campus.

Cynthia discussed the evaluation of the short course programs and stated that Charles Appleby is doing a good job of getting information on this. Presented format of Strategic Plan which will take him a while to finish. Deadline is January 31st to hear from the Kaufman Foundation.

Cynthia is working on a grant for $20,000 originally for College of Agriculture.

Dean Duggar told Cynthia that he needs mailing labels on elective officials, mayors, and economic development people.

Executive Committee Meeting Minutes

January 20, 2003

Page 3

Dr. Seydel is still looking for someone to work in the MIS area. He is working with Glenn Jones to get a non-white person on the committee (Simon Whitaker). Dean Duggar asked if there is a pool that they can look at. They have, but those they have talked to are not interested. New college technical support person – Kristopher Williams – graduate from about 1 ½ years ago and is an MBA student now. Was working for TeleFlora – starts the 27th. In the meantime, Dr. Seydel has an intern working with Kristopher and Dr. Seydel to try to take care of miscellaneous technical needs.

Asked if anyone ordered Acrobat 5.0 – there’s some software in the lab but don’t know who it belongs to. Dr. Seydel will ask Lorerinda about this.

Dr. Roe – Graduate Assistants – student from Buenes Aires coming to get an MBA – on board and doing some research for Dr. Roe. She is a floater. Hired another graduate assistant on Friday and he will also be a floater for anyone that needs something done. Called Kelly at Graduate school and asked if she had more money and she said yes, so will get three more.

At the Academic Deans Council, Dr. Wheeler indicated that they have extra funding for graduate assistantships.

Cynthia discussed the Horizon Institute of Technology Proposals and commented that approximately 20 were received. A copy was Federal Expressed to Kathy White and she should receive them today. One straggler came in today and was faxed to Kathy White and another was e-mailed to her.

Dr. Seydel – Dean Duggar has not been able to get hold of the Acxiom training disks. Dr. Seydel said he has those. Can copy these. There is an index on it also. Should make these available to those who are interested.

Dean Duggar has two meetings this week on the building. John Connell is coming up to meet on the student apartment project.

Next meeting will be held on February 3, 2003 at 3:30 p.m. in the COB Conference Room BU105.

Meeting adjourned at 4:05 p.m.

Submitted by:

Chris Collins