PLANNING COMMITTEE MEETING MINUTES
September 25, 2002

Present:

Bill Roe

Steve Replogle

John Seydel

Jim Washam

Others:

Chris Collins

Absent:

Jan Duggar

Sandra Bevill

David Boyd

Charles Ford

Len Frey

Carleen Marburger

Jeff Pittman

Mark Young

The meeting was convened by Dr. Roe in Dean Duggar’s absence at 2:05 p.m.

REPORT ON ACTIVITIES FOR SPRING 2002
Dr. Roe reminded the Chairs that the Report on Activities for Spring 2002 need to be into the Academic Affairs office on Monday, however; Chris will be out of the office beginning at 3:00 Friday so we need to have those in as soon as possible. There are only two to be turned in from AFL, one from MM and all of EDS. Dr. Seydel stated that theirs were coming in so they should have theirs ready soon.

REPORT ON DEANS RETREAT
Dr. Roe gave an overview of the topics that were discussed at the Deans Retreat in Paragould on Thursday and Friday:

a. Technology – Mark Hoeting was there and gave a report.

b. Advisement Service – Jill Simons gave a presentation and she will be approaching the Department Chairs about seeing if there could be a department or college representative temporarily assigned to Advisement Services.

General Education Director – Lynita Cooksey discussed the general education courses and brought up having a General Education Director. There was much opposition regarding this. Dr. Washam asked if Lynita brought up how they were going to handle the enhancement courses. Dr. Roe stated that this was not brought up.
d. Gen Ed Transfer Forms – on course software now and checking when the student has 90 hours to check and make sure that they have met their gen ed requirements.

e. On Course Software

f. Enrollment (on campus) Report from Kathryn Young of Institutional Advancement – Jonesboro campus was down.

g. Arkansas Institutions of Higher Education – gave copies to committee members

h. Retention of Faculty – some departments and colleges having more trouble retaining faculty than others. Talked about things that might be done to send faculty information about the town, schools, children etc. Some faculty were saying that after initial hire they didn’t have any contact with anyone, so it would be a good idea to keep in contact with the new faculty member and give them various information.

i. President’s Comments

- Remove universities from State Personnel System – remove secretaries from the state system and deal with them on an individual basis.

- Implementation of Formula Funding until we get equity throughout the university and with other universities.

- Restoration of budget to ’99 level as the base

- Funding for salary increases

- Restoration of COLA

- Resume maintenance and operating support for new spaces – keep getting new space but not getting any support for the new space i.e. air conditioning, etc.

- Funding for extension efforts

- Enrollment – President Wyatt’s big concern was that enrollment was down. Will be asking the Deans to get with respective chairs to find out what can be done to help with this. If we don’t get increased enrollment then we will need to get money from other areas.

- Funding – will need to get money from elsewhere if our enrollment does not increase.

- Academic Emphasis Area

- Internationalization – Dan Reeves has been asked to take care of this temporarily

- Graduate Programs (Doctoral) – feels that we have lot of opportunity for growth in the graduate programs.

§ Recognition for our quality – Dr. Wyatt feels that we are a quality institution and he wanted us to be recognized for this.

- Distance sites

- Diversity – need more diversity within the faculty

j. HLC

- International activities report to Dan Reeves

- CVN from 1995 to present

- New initiatives from colleges

- Report from colleges on how we are meeting needs of non-traditional students (advising, open late, etc.)

- Syllabi for each course including summer (2nd week of January) – one for each semester and each course. Asking to have these by 2nd week of January.

- Recruiting materials/Outreach materials – want to put these in the room for the AACSB team when they are here.

There was some discussion on the brochure that listed night classes and these were done on a rotation basis. Need to check into this.

FACULTY/STAFF OPEN MEETING ON CAPITAL CAMPAIGN
Will be held in the COB Conference Room on Friday, September 27th from 9-10 a.m. and 1:30-2:30 p.m. for anyone interested in helping with the Capital Campaign or just wanting more information.

LOCKS ON CLASSROOMS
Two projector have turned up missing in Rooms 224 and 218. The Department Chairs have been informed of this and are making sure that the classrooms are locked. Three classrooms were not keyed to AF1 so those have been changed, rooms 206, 417 and 418.

OTHER
Jon Osborn resigned as of October 7th. So new technology director will need to look into mounting the projectors upside down for security and more functionality.

RFP’s for the Horizon Institute will come out on October 15th and submission deadline is January 15th and announcement will be February 15th. Kathy White will be here on November 26th – set up a luncheon through the Horizon funds for the faculty to meet with anyone who needs any information on this can meet with her.

Dr. Roe attended the AACSB Meeting in Washington, D.C. Some things that were discussed at the meeting were, the way things have to be reported, the way faculty will have to meet qualifications etc. “Assurance of Learning” and putting in place any measures that reflect that there has been value added to students since their encounter with us.

Model to help us meet this “Assurance of Learning” – put down things we are doing. Dr. Roe will put this together and get it out to the faculty. Annual meeting in New Orleans in April; things should be pretty well put together. Full implementation in 2005-2006.

ETS (MFAT Test) Educational Testing – give test going in and test going out. This way it shows value added because if student didn’t know it coming in, then they know it going out.

Coding of prerequisites – Kim talked to Barbara and her impression was that we were going to be doing it before too long. Do we want to do this? Dr. Seydel stated that he doesn’t feel we should be doing that until we have a solid database. Dr. Roe feels that we should do a review of the prerequisites to make sure that they are necessary. College Curriculum Committee should review this and make sure that the student is not blocked from registering for a course – build a database. Dr. Replogle – when there is a substitution for a course, put that in the database so it will reflect when someone else comes in with that substituted course.

Deans Meeting – there are some new gen ed transfer forms. Dr. Seydel hasn’t seen them. Tracy was saying that students coming in this year were evaluated under the old form, and you wanted them evaluated under the new form, this has to be turned in this week.

Search for the Chief Academic Officer. Dr. Wyatt mentioned at the meeting on Thursday (deans meeting) that he wants Susan Allen for this position. He is going to Florida this past Sunday to meet with her in Florida and get a commitment from her to formally apply and hopefully within a short period of time get a definitive answer from her. He wants her here in October. Rick McDaniel would become Executive Vice Chancellor of AA. Susan would become Vice Chancellor or Research and AA.

Dr. Seydel is on committee for computer science chair. If anyone has any suggestions let him know.

Next meeting will be held October 9, 2002 in the COB Conference Room BU105.

Meeting adjourned at 3:20 p.m.

Submitted by:

Chris Collins