PLANNING COMMITTEE MEETING MINUTES
June 12, 2002

Present:

Sandra Bevill
Charles Ford
Len Frey
Carleen Marburger
Steve Replogle
Terry Roach
Bill Roe
John Seydel
Jim Washam

Others:

Chris Collins

Absent:

David Boyd
Joe Bork
Jan Duggar
Mark Young

The meeting was called to order by Dr. Roe in Dean Duggar’s absence at 2:00 p.m.

DRAFT OF COMMITTEE STRUCTURE
A draft of the committee structure was given to members of the Planning Committee at the last meeting. Another draft was given at this meeting and Dr. Roe asked if there were any changes that needed to be made or any objections to any of the committees as proposed. Dr. Seydel objected to a second year faculty member being a committee chair. Also, Dr. Seydel would like to see Dr. Segall on another committee. It was brought to Dr. Seydel’s attention that Dr. Segall is on the Graduate Program Committee. Carleen stated to put Dan Marburger on the Undergraduate Curriculum Committee. And Len suggested putting Dan on the University Undergraduate Curriculum Committee as well. Paula didn’t really want to be on a committee but AITP is taking up a lot of her time. Dr. Bevill stated that Pat Toney-McLin mentioned being on the Internship Committee. Dr. Washam commented that on the Undergraduate Curriculum Committee, his department has three representatives which puts them in a majority position. Dr. Seydel volunteered for the Internship Committee. Chris will bring these changes to Dean Duggar’s attention and then bring another draft to the committee to approve.

PLANNING RETREAT
The Planning Retreat was discussed – it will be held on the ASU Mtn. Home campus in the Wright Conference Room on August 16th. Departure time is not determined at this time. Last year we left about 7:00 a.m. A menu from the Big Creek Country Club was given to each committee member. They are to call Chris with their lunch choice so she can make the reservations ahead of time. It was discussed as to whether to rent a van or if everyone was going to drive individually. Dr. Roe asked the committee members to inform Chris of their intentions and also to go ahead and reserve 2 vans just in case we need them.

FACULTY/STAFF MEETING
The Faculty/Staff Meeting is scheduled for August 20th from 11:30 – 1:30 p.m. and the menu was discussed. Chris is in contact with the owner of Popeye’s, James McDaniel, and he is going to get a price together for approximately 100 people for a menu of: mild and spicy chicken (requested more legs & wings than other pieces), red beans and rice, cole slaw, biscuits and dessert (lemon and pecan pie and Mardi Gras cheesecake and James McDaniel may add something else as well) Everyone agreed to the menu.

FACULTY/STAFF PICNIC

The Faculty/Staff Picnic will be held on Friday, September 13th at the ASU Pavilion from 5:30 p.m. – 7:30 p.m. Entertainment options were discussed and Philip Jackson was the preference, however; Chris was asked to compare the rest of our options for price. Philip Jackson’s group charges $500 for a weeknight and $600 for weekends. The difference in price is because one of the band members lives out of town and has to travel to come in and play. They play baby boomer music. Chris e-mailed Dr. Bartee in the Music Department on June 10th but hasn’t had any response from him. The Edge Coffeehouse suggested “The Giant Step” with Mike Overall, they are a jazz group. Potlickers suggested Don Sharp, a D.J., Bob Sloan a jazz piano player and Bruce Page (a police officer) who plays in a blues band called “The Heavyweights”. Dr. Replogle also suggested a group called “Rhyme & Reason”.

BETA GAMMA SIGMA INDUCTION RECEPTION FOR 2003
Dr. Roe discussed the Beta Gamma Sigma inductions reception with the planning committee members and informed them that due to the Reng Center closing and the Nursing Department already booked the Hames Rooms at the Convocation Center for a Monday evening. Therefore, Chris already booked the Beta Gamma Sigma Induction Reception at the Convocation Center for April 3, 2003. Dr. Roe asked the committee if there were any objections to having this on a Thursday rather than Monday. The committee approved having this on Thursday, April 3, 2003 at 5:30 p.m. Dr. Frey also suggested having a podium in front of the room, bring people up to the stage and present them, and have a little more formality to the induction. Dr. Washam indicated that since Chris booked the Auditorium, then it would be possible to have a podium and the inductees could walk across the stage. Need to talk to Becky Carr about this.

HONORS BANQUET 2003
Dr. Roe also informed the committee members that since the Convocation of Scholars week was moved up and that the Reng Center will be closed, that Chris booked the Hames Rooms A, B, & C at the Convocation Center for the Honors Banquet for April 3, 2003 at 6:30 p.m. as well. Dr. Roe asked if there were any objections to having the Honors Banquet on a Thursday instead of Monday as well. The committee approved having the Honors Banquet on Thursday, April 3, 2003 and to have a sit down dinner instead of a buffet depending on the price.

EMERALD GALA
Dr. Roe announced that the next College of Business Scholarship Emerald Gala is booked for November 1st at the Holidome and a band is already booked. The band is half the price of the Jim Johnson Orchestra we have had in the past. Dr. Frey suggested St. Bernard’s instead of the Holidome. He commented that it has been remodeled and has acoustic boards hanging from the ceiling, is carpeted and has a dance floor (portable). Carleen said she would have to look into a caterer if we book St. Bernard’s. Dr. Frey will check on this. Carleen said band members have requested 5 hotel rooms so if we don’t book the Holidome, then we won’t get the break in the rooms for the band members. There were some suggestions for catering: Judy & Kays, Simply Delicious out of Paragould, Loretta’s and Carleen asked if Omar’s caters.

EMBA
Dr. Roe commented that we are getting back on track with the Executive MBA. He will be asking the committee members about courses, what kind of format (Friday afternoon, Sunday etc.?), come up with a fee structure and faculty that will be in this, location (think of some facilities or location to have these classes). Will be working with the Graduate Program Committee this fall to get things lined up with this. He asked the committee to think about this. Dr. Seydel commented that he thought we had a collection of courses and Dr. Roe stated that we did and some of them will work but others we need to look at.

OTHER
Carleen discussed the Capital Campaign video and said she is still looking for females, local people, well-established, successful alums for pictures. A few suggestions that were given were: Debra Williams, an alum and is now VP of Brow Community College in Florida. Dr. Roe suggested Kathy White. Debra Gray who is a retired alum from Federal Express and Cindy Delaney who is also retired from Federal Express. Sherry Lovelady at Morgan Keegan. Susan McLinden – El Paso in Memphis.

Dr. Replogle asked if there has been any thought to breaking out the graduation ceremonies, like breaking out the different colleges. Dr. Roe said that the last comment from the President was that he wasn’t going to do that. Comments were made as to how people were leaving before the ceremony was completed and that it was really bad this year. Comments were made that it was because the diplomas are not given out at graduation and then it was relayed that now diplomas will be given out again at graduation.

Dr. Seydel would like the physical plant to come over and check the fire doors to make sure that they open and close as they should.

Dr. Roe thanked the graduate faculty for encouraging students to continue on with their degrees.

Meeting adjourned at 2:55 p.m.

Next meeting to be held on June 26, 2002 at 2:00 p.m. in the College of Business Conference Room BU105.

Submitted by:

Chris Collins