PLANNING COMMITTEE MEETING MINUTES
May 8, 2002

Present:

Jan Duggar
Sandra Bevill
Len Frey
Carleen Marburger
Steve Replogle
Bill Roe
John Seydel
Jim Washam
Mark Young

Others:

Chris Collins

Absent:

Joe Bork
David Boyd
Charles Ford
Terry Roach

The meeting was called to order by Dean Duggar at 2:05 p.m.

Glen Jones will be the Diversity Coordinator for the President’s Office on July 1st and he will also be receiving Associate status in the AFL Department in Law. If this position doesn’t work out, he will be allowed to work in the AFL Department.

GALA
COB Scholarship fund will be at the $10,000 level from the Gala. $2,200 was directed to the Don Stone Endowed Scholarship.

A retired faculty member started an endowed scholarship in the $30,000 range.

PLANNING ISSUES
Dr. Frey – Curriculum Issues – two key things they are looking at:

1) Need of an ethics course college-wide – talking to faculty throughout the college of how we can do this. Dean Duggar asked that he broaden this and look at the general education requirements or enhancement area to put this in.

Planning Committee Meeting Minutes

May 8, 2002

Page 2

2) Statistics course – one of the sites that is teaching statistics, the students that take it there, are not prepared to take other classes when they come here. Dean Duggar stated that the community colleges would like to coordinate with us. He would be happy to have a luncheon and have the teachers meet with us. Dr. Seydel – the community colleges don’t know that students are coming to ASU and they don’t teach stats. This class is offered on the web through Newport. Dr. Bevill stated that the Curriculum Committee asked if we know who has taken the class at the community college. Dean Duggar commented that we need standardized learning outcomes to assure us that they are teaching what we want to be taught. Dr. Frey asked what the consequences were if we moved this to a 3000 level course and Dean Duggar stated that there would possibly be a consequence. What were some of the motivation for making it a 3000 level class? Dr. Bevill stated that the Committee tabled this because there wasn’t enough time before the Fall semester so they have to remain alone. Doesn’t have a specific plan yet.

Dr. Roe asked when are we supposed to do external programs and he was told this Fall.

Dean Duggar asked if anyone would object to us to setting up a schedule? Done by degree plan.

DEVELOPMENT PLAN
Mark Young – looked at issues Horizon, Alumni etc.

All planning issues can be put into two different categories;

1) This committee can look at new and better ways to reach alums and business community. Chair of each committee should meet with the Planning Committee to provide the support that each of these committees have.

2) How do we engage faculty members involved? Horizon Institute – ex: MBA students putting together strategic plan – maybe present to the Planning Committee. Capital Campaign – communicating what we’re trying to do.

Poor job of marketing ourselves, but we are showing areas of great improvement.

Alumni Chapter as a planning group, should really start pushing.

COB phone-a-thon. (Suggest saying on phone, for $12.00 you can belong to the COB). In terms of reaching out to the community, Don Lester had a group of 5-6 of us to review a plan from his class. A graduate in this class, commented, this is the first time I’ve been back in this building for 15 years.

Alums that haven’t been here to see what we’re doing with our students, they don’t understand what’s going on.

Planning Committee Meeting Minutes

May 8, 2002

Page 3

Dr. Replogle commented that we should have a special business reunion with Homecoming. Dean Duggar stated that we are working on this but trying to match up to year that the college was founded. Suggested giving an honorarium to give incentive.

Dr. Seydel asked if there is a way to get COB shirts readily available. Dean Duggar needs to order more shirts. Dr. Roe has a friend in Lafayette that could do these shirts. Look at a donation site on the web.

FACULTY MERIT DOCUMENT
Dean Duggar asked if this had been circulated to the faculty and it hasn’t been. There were no changes, just clarification. DR. ROE TO GET OUT TO FACULTY. PUT IN PACKET FOR FALL MEETING.

BUSINESS CONNECTION
Carleen discussed the “Needle in the haystack” idea. Suggested putting this in the next issue of the Business Connection and whoever finds it could get a free t-shirt, etc.

GOLF OUTING
Dean Duggar asked Mark Young if there was a summary of the Golf Outing and Mark said that he didn’t have it with him, but would get it to Dean Duggar. Mark asked if part of the Planning Committee is to establish goals for the other committees and Dean Duggar said yes. Mark commented that the Golf Outing is successful for getting people, but as far as a money generator, it is not. 56 members signed up this time. The Golf Outing could do much more in the future. Dr. Frey compared St. Bernard’s golf tournament with ours and commented that it was more exciting and there was more incentive to play for prizes. Dean Duggar commented that it is an issue of marketing, commitment, people showing up, and people’s time.

ECONOMIC OUTLOOK CONFERENCE
Mark announced the Economic Outlook Conference to be held June 5 & 6th . If this committee helps establish purpose and concrete goals for the committee chairs, it would be successful. November 13th for the Delta Center, November 14th for UALR for Economic Outlook Conference. Dr. Washam asked if there was any thought given to moving the Golf Tournament to Sage Meadows.

Infrastructure Requests – send to Faculty as attachment.

Dean Duggar has received most of committee preferences. Will try to draft up and give at next meeting.

Planning Committee Meeting Minutes

May 8, 2002

Page 4

Dr. Seydel has some self-study materials in boxes and wanted to know what he should do with them. Dean Duggar asked for him to bring them down to his office.

Carleen announced that 300 9th graders from Future Business Leaders of America will be here on Friday.

HORIZON INSTITUTE
The Horizon Institute Meeting was held on May 2nd. The report is substantial. Dean Duggar asked Dr. Roe to e-mail the power point summary that went with the report to the faculty and if they don’t want it they can delete it. Kathy White is very interested in moving forward very rapidly on the speaker’s series. Next summer – find a way to provide faculty with RFP opportunities. Need someone to take leadership/director as quickly as possible. Actual funding to start after January 1. Cynthia Wolfe has brought forth some grants that may be appropriate.

CAPITAL CAMPAIGN
Dean Duggar discussed the capital campaign with the committee members. He stated that there is a luncheon set up for June 23rd on the building at Dr. Wyatt’s house. About 8 people from businesses are invited to talk about getting the money for the new business building and they have the capacity to be major donors. We have the green light to finish the capital campaign overall statement document and get it printed. Dean Duggar would like to get it moving. Mark in publications office is to get pictures. Intent is to put together a pamphlet tailored to the donors we are meeting with – view book on the college. Personalized scholarship proposal. If given to foundation, there is a form for this. Luncheon later in the summer with the leadership group to give orientation on the case, what we’re trying to do, what support staff is available, contact information etc. Start meeting with sector leaders after that. Jonesboro reception the Thursday before the football game in Little Rock and then one in Little Rock where Dr. Wyatt will speak on the Capital Campaign etc. We have not addressed liaisons within the college and we need to do this. Dean Duggar will be very involved in this for the next 18 months to 2 years. The money we are getting now is going into the campaign. Develop a wall of honor to recognize past donors as well as present donors. Design will be presented from Development Office in near future. Have a separate donors banquet. Dean Duggar said he would appreciate any thoughts or suggestions for this.

Dean Duggar asked for any suggestions of how to keep the faculty informed and involved. He asked if sending a calendar of things going on to the faculty is a good idea and the committee members felt that it was a good idea. Dr. Seydel suggested keeping the faculty involved with the Business Executive Advisory Council meeting. Maybe

Planning Committee Meeting Minutes

May 8, 2002

Page 5

cover general business and then break off into smaller groups and have the BAC members visit with these groups as they wanted.

Dr. Roe suggested having the BAC members assigned to specific departments and let them visit the departments as a mini sub group.

STUDENT ADVISING CENTER
Dr. Bevill - Do we want to have just the two week period for advising or just advise all the time? Have Department Chairs advertise advising.

Chairs need the new degree plans (general education requirements have changed) when they are advising. Dr. Bevill said she could do a temporary degree plan.

BUSINESS CONNECTION
Carleen remarked that this issue is over at printing services. Given draft of view book. Hired a photographer from the journalism department to take pictures of some students. Get some candid shots of classrooms. Dean Duggar asked that Carleen put out something to the faculty about this and that some will be getting their pictures taken.

Carleen is meeting with person on building website. If the Chairs have any input, please get to her prior to Wednesday when she will meet with this person.

Dean Duggar commented that the phase out of Westark is going well.

Meeting adjourned at 3:30 p.m.

Submitted by:

Chris Collins