PLANNING COMMITTEE MEETING MINUTES
January 27, 2003

Present:

Jan Duggar

Sandra Bevill

David Boyd

Charles Ford

Len Frey

Carleen Marburger

Jeff Pittman

Steve Replogle

Bill Roe

John Seydel

Mark Young

Others:

Chris Collins

Absent:

Jim Washam

The meeting was called to order by Dean Duggar at 3:30 p.m.

RESEARCH AND ACADEMIC AFFAIRS MEETING UPDATE
Dean Duggar updated the committee on the Research and Academic Affairs Meeting he attended. He commented that the campus will be converting to exchange servers and the Exchange 2000 will be implemented by Fall. AA is asking for data to be entered by us on the hierarchy of the College. Everyone will be asked to get this completed by the end of February. There will be a form for all faculty members to fill out and send to AA with information.

Dean Duggar discussed the grant or gift that was left to the University by Mr. Thompson who was a pilot with Continental- $1 million for the faculty for Faculty Development. Asking for guidance on how to set this up. They want to do two rounds every year, $25,000 spring, $25,000 for fall – something like that. Dean Duggar asked what the committee’s thoughts were on this to make this accessible to the faculty. There will be about 8-10 a year university-wide given. Dr. Frey asked how they envision using the faculty development. Dean Duggar restated that this is for research money. Dean Duggar feels that relatively new faculty have a chance at it as well as all other faculty. Dr. Seydel would like to see 1st year tenure tract faculty have a high priority for this. Dean Duggar stated that we have no summer grants for new people coming in so if we could have this set up it would be good. He asked the committee if they think of anything

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else, to please e-mail him.

The Regional Accreditation Team will be here March 3-5th and will be visiting the college March 3rd and 4th. There will be a luncheon with Dr. Wyatt with budgetary units to give him a better idea of what our strengths and weaknesses are.

Dr. Cooksey needs copies of all publications to put in a resource room for the Higher Learning Commission team, copies of accreditation reports, certificates granted, flyers, brochures on services, special policies that we have that are not in our self-evaluation report, outreach etc. Let Dean Duggar know what you are sending or send the information to the Dean’s office. Dean Duggar asked Dr. David Boyd to let him know what we need from the Finance Department.

Dean Duggar commented that there was an extensive discussion of the Sessel Program. English language program on campus - high of 150 students has dropped to 21 students. Dr. Roe asked if other programs were down and they are but we are down dramatically. The comment was made that tuition is much higher here than elsewhere. Dr. Roe, Clint Relyea and Dean Duggar talked to them about pre-MBA – social and business activities – plant tours and maybe add a non-credit program with topics in U.S. economy and primary would be English language.

Other announcements at the meeting were that Rick McDaniel will meet with new faculty in the departments. Dr. McDaniel will meet with them for lunch so he will arrange to meet with each of the colleges as he goes along.

Administration has asked a committee to work with them on an electronic undergraduate catalog. Dr. Bevill asked why they don’t just ask for suggestions. Dr. Ford commented that some students cannot download the catalog as they don’t have enough memory on their computers. Suggested they download by college. Dean Duggar suggested that it be downloaded by chapters. Dr. Bevill asked who was in charge of this and it’s Tracy Finch. Dr. Seydel, Dr. Bevill and Carleen volunteered to be on the committee.

Dean Duggar asked Chris if the Summer Budgets were in and she said that they were and have already been sent in.

Dean Duggar commented that the Infrastructure Fees and money should be in in a few weeks.

9,750 head count on campus.

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AACSB REPORT DATA
Dr. Roe received two documents that AACSB needs completed regarding Key Data – information about the college and the various departments and Accreditation Data – finance issues – uses of funds and support we have within the COB. Department Chairs are to complete some information that will be sent around regarding degree programs etc. Kathryn Jones will provide some statistics such as, graduation rates, applicants etc. so we can complete the information for AACSB. Dr. Roe will get the forms to the Chairs. The deadline is February 15th and we need this information in the Dean’s office by February 10th.

Dean Duggar commented that they want to use this data in continuing accreditation – this will be in lieu of writing a new book.

Budget information is in and Dean Duggar will get non-confidential information back to the departments as soon as he can.

REPORT ON ACADEMIC DISHONESTY
Carleen discussed the Report on Academic Dishonesty. She commented that Mike Dobbs talked to Len Frey regarding the problem with academic dishonesty. Many 4th floor faculty members have had problems with students cheating. So Mike came up with the idea of a clearinghouse. This will help the faculty member determine how to handle this. The form was shown to Jeff Pittman because he had some concerns about doing this. Jeff suggested creating a committee through Carleen and have the committee keep the file etc.

Problems have occurred in distance learning classes and Dr. Ford asked what can we do now? It is left up to the individual faculty member right now.

Dean Duggar commented that he has to keep a file now on Student Complaints. Nothing parallel to that about a complaint against a student. This does give us one way of letting them know that there is some concern regarding their ethical conduct. Preference would be that a Student Advisory Group would adopt a code and recommend this as a process. Right now we do not have this. Carleen commented that during our Faculty/Staff meeting it was made as a recommendation on the syllabus – maybe make it mandatory that this be put on the syllabus. Dean Duggar commented that there is a sign off sheet for the student. Some students have admitted that they cheated and others have adamantly denied cheating. Dr. Replogle commented that this is a matter between student and faculty member rather than some committee. We could use the Admissions/Credit committee and the Grievance Committee if the student doesn’t sign off on it. Dean Duggar asked the committee if there was a recommendation that we move forward with this and have a depository in Carleen’s office. Is there opposition to this?

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We have no record of previous incidences. Dr. Ford gave a scenario such as; someone cheats in Dr. Pittman’s class, Dr. Pittman fills out the form, gives the student an “F’ in the class and Carleen puts this in a database and it sits there. What happens to this? Then a month later he does it again and then a few days later, again. How many times before it is referred to Roger Lee? Dean Duggar suggested that the committee think about this – Dean Duggar likes the idea that the faculty member is finished once they fill out the report. Any further action is dealt with by the University Committee. Dr. Seydel asked if this would be on our web site and Carleen said that is what she would like to do. Dr. Frey commented that if we leave it up to the faculty whether they want to fill these out or not, makes this kind of useless because what if one student cheats 4 times and is only reported once, then this process is useless. Dr. Roe stated that we should clarify that we will not accept academic dishonesty.

HORIZON INSTITUTE
The Committee for the Horizon Institute went through the proposals that were received. Mark Young commented that he received 19 proposals, 6 from ASU-Mtn Home, one school district, and one foundation. The proposals ranged from a low of $2,200 up to $42,000 for one request when requests were to be for $5,000-$10,000 dollars. They decided to approve 4 initially and there were other areas where there were proposals to do similar things so they will ask those people to work collaboratively with the others. They are in the process of notifying those that were awarded and those that have not been awarded – this will be done this week and next week and then ask the others if they will work together or not. Kathy White was pleased with the amount of interest. Several were true faculty development, some course development related, business outreach etc. Mark commented that they learned from the process that there will be some things to change the next time around. One person didn’t submit a budget, just asked for the maximum allowable.

Speakers series – Jack Rockart will be speaking on March 4th.

Dr. Seydel asked if the Professorship for this year is going to happen and Dean Duggar doesn’t know the answer to that yet, so Dena Duggar will visit with Dr. Seydel after the meeting regarding this.

Dean Duggar had a meeting last week with Jennus Burton and Terry ____. Then the next day he had a meeting with the architects out of Little Rock on the new business building. Admin is willing to work with us on the architectural rendering. The architects would like to move very rapidly on this. There was much discussion on how ugly the previous building looked and will be starting over. Trying to fit in with the Bio-Sciences building, the Library etc. We must use the white brick so we will want to use lots of glass in the building. The question was asked if there is a possibility of building it in the parking lot

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back behind us and tearing this one down. Administration in not agreeable with this. If we go with the other location, we can claim any land for the building and will lock this in for the next five years for us. Dr. Wyatt has agreed to release funds to get on with the plans etc. so we can get things going to take to the people we need to get involved with in the building. Architectural firm – as soon as they get the ok for contract extension they will try to complete the plans with us – what we want in the building in the next 8 weeks or so then we will start getting designs from them. Biosciences center – quadrangle – we will be at the end of that small quadrangle. Should have some restricted parking and a loading area as well as some major parking adjacent to the building.

Dean Duggar commented that the groundbreaking should be in April 2006. Would award the final architectural contract in April-June 2005. Going to State to get remainder of money for the building. Special legislation – have to be done in the 2005 session. Being able to go to a donor and enable them to pay in that contribution over 3 years. Dean Duggar still needs the input of the committee – architects have the same plan that Jerry Brackett and his firm had. Pricing a 125,000? square foot building. Areas – student services center for another advisor; economic development group – offices for them and training facilities, conference room, board room, kitchen, tiered classrooms, small classrooms for graduate classes, larger classrooms, new labs, auditorium, at least 60 faculty offices in the building. Need to figure how to do the offices in order to encourage more collaboration with the faculty. John will be calling a committee meeting on this as we get the architects here. Dean Duggar asked the committee to speak with their colleagues for suggestions, develop ideas comments etc. and forward to Dr. Seydel.

Another area Dean Duggar is concerned about is a studio lab for distance learning. Dr. Seydel asked if Dr. Roe, Dr. Frey and Dr. Washam (Dr. Washam is out of town this week) could meet Friday of this week. Dean Duggar is meeting with the architects to go through the new business building in Little Rock.

Dean Duggar commented on the visit to the University of the Ozarks campus that he visited with President Wyatt. The building was very nice but had only about 60% utilized – about $180/sq foot. We need to bring our building in at $120/sq. foot. They had a lot of open space not being used for academic purposes.

Dean Duggar discussed the PhD in Information Systems and Knowledge Management – ask to formally consider advising, to develop a PhD for this through the COB. Realizes we do not have the manpower for this right now. New College of Science and Mathematics will have 1 to 2 PhD’s and other colleges have one. We need to seriously look at this so we have access to the same resources in the future. Dean has asked Dr. Roe to head up this committee and appreciate any input to Dr. Roe on this. Susan Allen has also asked for a PhD from Bio-Sciences as well. So should see a proposal for this in the future.

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State group meeting on accountability and higher education – we may be forced to look at our local leader programs. Traditional economics is in that – regional economic degree is in this – combining these – dropping them.

Dr. Bevill commented that registration for Fall begins March 31st.

Dean Duggar has a copy of the Masters Degree in Accountancy and it will be presented to the Graduate Curriculum Committee on Thursday.

Getting ready to finalize the Toastmaster’s Chapter – meeting at 11:30 in COB Rm 105 tomorrow 1/28/03 – meets every 2nd and 4th Tuesday of the month.

Next scheduled meeting will be held on February 10, 2003 at 3:30 p.m. in the College of Business Conference Room. (Dean Duggar will be out of town on a Reaffirmation Visit at Georgia Southern University)

Meeting adjourned at 4:30 p.m.

Submitted by:

Chris Collins