PLANNING COMMITTEE MEETING MINUTES
January 13, 2003

Present:

Jan Duggar

Sandra Bevill

David Boyd

Len Frey

Steve Replogle

Bill Roe

John Seydel

Jim Washam

Mark Young

Others:

Chris Collins

Absent:

Charles Ford

Carleen Marburger

The meeting was called to order by Dean Duggar at 3:35 p.m.

SSCH AND GRADUATION DATA
Dean Duggar discussed the information sent by Kathryn Jones with the committee members.

Dean Duggar asked if there were any problems with the zero budget forms. $110,000 was taken out of the budget and cannibalized position in Finance. Going forward we could leave the supply budgets as they are or restore them to 100%. Dean Duggar asked for thoughts on this from the committee. He also reminded the committee that money is in competition with salary increases. Dr. Frey commented that travel comes out of the supply budget, so do we want to fund conference presentations and travel, if so, we need the money. Dean Duggar asked the chairs take into consideration what they need for their department, $500 assistance from the Dean’s office, plus anything from the graduate school, transportation and contracts. We could take $250,000 and put it into faculty development and then no money for faculty increases. Dean Duggar also asked; out of 5% restoration ($250,000), if we get it, how do we want to divide it up. Pulled out $110,000-$114,000. Half of this came from the finance position, pro-rata and part out of supplies. If there are other critical needs, we need to consider those also. Dean Duggar asked that Jeff Pittman and David Boyd relay this information to Dr. Washam. What are the priorities on standstill budget, no new monies, priorities on 5% increase and 5% decrease.

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The $110,000 taken last year has not been restored. We froze a finance position and distributed the money throughout the college. If we restore the finance position, then it would be around $84-$85,000. Dean Duggar wants to be sure that Joe Horsley and Larry Dale are in the loop. Mark Young has 16 separate budgets and Dr. Frey has two. Dr. Bevill’s salary is coming through grants and contracts and 25% of Dr. Bevill’s salary coming out of John Kaminarides. Dean Duggar asked that we check into this and recapture this money as he doesn’t think we’ve been using that money.

The budgets are due on February 7th. There was a suggestion made to limit travel and the comment was made as to whether the faculty would rather not be allowed to travel or get a raise?

UPDATES

Business Ethics - Dean Duggar commented that the committee had previously talked about studying and presenting a business ethics course. Dean Duggar asked Dr. Frey to give a formal report and recommendations on this in a couple of weeks. Dr. Frey, Jeff Pittman, Don Lester and Mike Dobbs and Kelly Fish are working on how we could strengthen business ethics in the college. Look at funding a professorship of Business Ethics.

Building Planning – Dr. Seydel has tried to schedule something but he hasn’t been able to get anyone. He has this on his list of things to do. Dean Duggar discussed the plans for the building. Should be about 120,000 square feet and have tiered classrooms, board rooms, kitchen where we could serve food, auditorium in building, snackbar, coffee shop etc. Technology is important throughout the building.

Accounting Masters Degree – Dr. Washam hasn’t seen anything since Christmas on this. Dean Duggar feels that the earliest we can work on this is August. Board of Trustees meeting is scheduled for March 14th meeting and May 9th so we could get something in before these dates.

Management Degree – Dr. Frey discussed management degree in Beebe.

Executive MBA – Dr. Roe and Dr. Ford will be distributing the proposal for the Executive MBA to all the members of the graduate committee to have them look at it. Then about a week after it is distributed they will have discussions about it and see how this is going to work, start promoting and getting it in shape to get it off the ground.

REVIEW “I” GRADE POLICY
Dean Duggar discussed the “I” grades. Need the “Request For Incomplete (I) Grade Form” turned in when the “I” grade is turned in. Automatically changes to an “F” during Planning Committee Meeting Minutes

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the next regular registered semester if and “I” grade is not posted. So, need to get these

taken care of immediately. Dean Duggar asked that the faculty be made aware of the issues surrounding issuing “I’s”.

LATE REGISTRATION REQUEST FORM
Dean Duggar will leave a copy with Chris. Tomorrow is the last day to add. (This form was given to Dr. Bevill for her office)

3 Belgium students – 1 failed TOEFL so will probably have to return to Belgium. Other two will probably have to return to get their visas.

I.N.S.

6 month lead time for issuing visas

4 month lead time for getting paperwork on campus

Federal Government is going to do a background check on every visa. Will not start it until application is complete. Financial Guarantee, Application, TOEFL. Any country falls under this. If talking to other universities overseas, need to let them know the visa issue and let them know the time frame needed.

RESUMES AND SYLLABUS INCLUDING ADM. PERSONNEL FOR LYNITA COOKSEY

Dean Duggar informed the committee that he will need to give resumes and syllabus for all faculty and adm. Personnel to Lynita Cooksey for Fall 2002 and Spring 2003. He commented that the Dean’s office will need to collect them and send over and then also send latest accreditation report along with these. The accreditation team will be on campus March 3-5th – to do the accreditation review for the University. Adm. Personnel is the Dean, chairs (not secretaries).

Follow up with Lorerinda on computers for AFL and MM – Dr. Roe – laptop for MBA?

Dean said we may put that into the infrastructure money for MBA laptop.

Arkansas BioSciences Institute – 15 proposals were submitted and 10 were funded. Approximately $1.8 million – COB anticipating $______? ABI is releasing lab space in the Dupont building in industrial park.

ABI will be hiring several administrators – Kathy Hicks has been hired as ABI Accounting Supervisor and Frank Orthoefer as Interim Executive Director assisting with adminstration right now.

Dean Duggar brought to the attention of the committee that there have been complaints about pets being brought on campus and pets in offices. Dean Duggar asked the committee their opinion of adopting Fayetteville office and procedures for pet policy.

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Pets are only allowed if approved for teaching and research purposes. Dr. Seydel asked if we have to adopt a pet policy.

Crime statistics instant reporting system has changed. Any criminal activity in one event is recorded separately. New crime statistics will show increase but that affects all campuses, not just us.

Dean Duggar asked Dr. Roe and Dr. Ford to work on Graduate Assistantships.

Problems with graduate assistants was brought up and discussed. The question was asked if we could terminate them mid-term and the answer was yes.

Record of enrollments is on SIS screen 127 or 128. The data is for all of last year and the purpose is for budgeting. Westark is included in screen 127.

Dean Duggar stated that the information that Kathryn sent separates out Westark, distance learning etc.

The University self-study for regional accreditation is in its final stages. We should get a copy to put in every departmental office.

Dean Duggar commented to the committee that we should keep a Student Complaint file in our offices so if the accreditation group asks for it, we have it.

HORIZON INSTITUTE PROPOSAL ARE DUE IN BY 5:00 P.M. WEDNESDAY 1/15/03 AND CAN BE E-MAILED TO MARK.

RESEARCH RELEASE TIME REPORTS
Dean Duggar reminded the faculty of the deadline for the Research Release Time Reports to be in his office (January 15, 2003) and Chris e-mailed those that are still missing.

Dean Duggar announced the Toastmasters Meeting to the committee and that it begins at 11:30 in BU105. The meeting is open to anyone. Most members right now are faculty/staff, but they would like to have students or other people attend.

COB ACTIVITIES LIST
Chris asked the committee to review and add anything or correct anything that needs correcting.

GOLF TOURNAMENT – Ritter Communications going to be major sponsor of tournament but are looking for 5 or 6 sponsors. Need assistance in selling teams and donations of nice prizes. Anyone who knows a company that can be a whole sponsor –

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one bank, one lawyer etc.

Dean Duggar asked Dr. Washam to pin down a date for the Treasury Management

Seminar. Dr. Washam commented that he will be in Memphis on Thursday so he will pin down a date.

Dr. Bevill commented that she doesn’t have dates for the Etiquette dinners yet and will get a date for the one at the Community College also.

Dr. Replogle asked if faculty can get a list of all the speakers that the College of Business will be having this year as he is giving extra credit to his students for attending one of these and if he had a list, then the student could choose which one he/she would be able to attend.

Dr. Seydel announced that Charl Welman, the new IT director has resigned and that the job has been offered to Chris Williams and he wants the job. Dr. Seydel already called HR and they said that since its so close, we can go ahead with hiring Chris.

Dean Duggar thanked Dr. Pittman for conducting some workshops for MidSouth on ethics. As a result of that effort, there’s a little money to work on the ethics program in the foundation account.

Dr. Seydel suggested to the committee to consider conducting seminars to raise money. Dr. Seydel commented that he attended a flash workshop on dreamweaver. Suggested that the Delta Center could check into this as he just doesn’t have the time to do this right now.

Mark Young commented that Charles Appleby is the new training coordinator and that he’s been on board about a month.

Dr. Washam commented that he needs the conference room BU105 for Wednesday morning from 9-12.

Next scheduled meeting will be held on January 27, 2003 at 3:30 p.m. in the College of Business Conference Room.

Meeting adjourned at 4:50 p.m.

Submitted by:

Chris Collins