By-Laws
College of Business Chapter of the Arkansas State University Alumni Association
Revised September 2003

Article I: Name
The name of this organization is the College of Business Chapter of the Arkansas State University Alumni Association.

Article II: Purpose
The purpose of the College of Business Chapter is to promote the welfare, interest and excellence of the College of Business at Arkansas State University.

Article III: Membership and Dues
Membership is defined by the parameters set by the Arkansas State University Alumni Association Board of Directors. The College of Business Chapter membership fee shall be Twelve Dollars ($12.00) annually. Members are encouraged to join the ASU Alumni Association.

Article IV: Officers
1) All officers shall serve a minimum of one year but no more than three years in their position following the date of election. The three At-Large Board Members will serve three-year staggered terms. All officers have voting privileges, make up the Leadership Committee, and shall be as follows:

A. President
The President will preside over all committee meetings and will take a leadership role in the chapter affairs. They will serve as a contact person between ASU and the Chapter or appoint another board member to this function. They will be actively involved as council/support on all projects.

B. Vice-President
The Vice President will perform the duties of the President whenever the President is absent or unable to act. They will serve as the Chair of Publicity enlisting the help of other committee members and chapter members to aid in the development of marketing strategies for the COBAC. They will work with the Membership Chair to develop correspondence to aid in the billing process.

C. Secretary/Treasurer
The Secretary/Treasurer shall keep permanent minutes of all meetings of the Leadership Committee and the general membership. The minutes are to be distributed to the Leadership Committee within one week of the meeting. The minutes are to be forwarded to the Alumni Association at least two weeks after the meeting. The Secretary/Treasurer will report on the financial accounts as designated by the Leadership Committee.

D. Membership Chair
The Membership Chair will work with the Alumni Association in seeking eligible new member prospects for the chapter. They will create and mail letters acknowledging both new and renewing members. They will oversee efforts to recruit new members during ASU and/or College of Business events. This position will work closely with the Special Events Chair to provide value to the chapter’s customers, the membership. They will chair all special membership campaigns and draft other members to take on leadership roles during campaigns. The Membership Chair shall maintain a list of active chapter members. This position will work closely with the Professor Liaison and be the mechanism that generates the billing process for new and renewing members.

E. Student Recruitment/Young Alumni Chair
The Student Recruitment/Young Alumni Chair will coordinate with the College of Business Dean’s Office in promoting the College of Business at public functions such as fairs, expos and other events. They will seek opportunities to recruit seniors in their last semester of college or MBA students into the organization through making presentations to student organizations or groups.


F. Special Events Chair
The Special Events Chair will work on each special event sponsored by the chapter. They will chair, co-chair, or appoint a chairperson for each event. They will work closely with the Leadership Committee in regards to creating, planning, and executing all chapter special events. This position will work closely with the Membership Chair to create value for the chapter membership.

G. At-Large Board Member
The three At-Large Board Members will serve as advisors to the chapter’s elected officers. They may be asked to oversee or assist in special projects and/or the major annual alumni chapter projects such as the Annual Homecoming Breakfast, the Emerald Gala, and the Spring Swing Golf Tournament.

2) Elections
Elections will be held on a yearly basis, at the annual meeting of the College of Business Chapter.
3) Vacancies
The Leadership Committee will have the authority to fill any vacancies for the remainder of a term.
4) Compensation
The Leadership Committee will receive no compensation for their services on the Committee.
5) Removal
Any person on the Leadership Committee whose conduct is detrimental to the organization may be removed by a vote of the Leadership Committee at any meeting by an affirmative vote of two-thirds of the entire Committee. Notice of a proposed removal must be given to all Committee members, including the said person, at least ten days prior to a vote. A successor may be elected at that time or at any regular or special meeting of the Leadership Committee.

Article V: Meetings
1) Annual Membership Meeting
An annual membership meeting must be held each year, and it will normally be held after the Business Alumni Homecoming Breakfast on Homecoming Weekend. Members must be notified of such meeting at least 14 days in advance. A quorum shall consist of the majority of members present.
2) Regular Meeting
There shall be quarterly meetings of the Leadership Committee. The President shall determine the time and place.
3) Quorum
A quorum shall be declared at all meetings of the Leadership Committee when at least five (5) members of the officers or chairs are present.
4) Action Without Meeting
Any action of the Leadership Committee may be taken without a meeting if a number equal to quorum consent to such action via written notice, telephone, fax or electronic communication. Such action will be confirmed at the next meeting.
5) Special Meetings
The President, the Vice-President, the Secretary/Treasurer or any two (2) Officers may call special meetings of the Leadership Committee with two (2) days notice to each Leadership Committee member.
6) Attendance
Members of the Leadership Committee are expected to attend all meetings. If a member misses three consecutive meetings, the other members may remove that member by a majority vote of a quorum.

Article VI: Amendments
Amendments to these by-laws may be recommended to the membership by a majority vote of the entire Leadership Committee. A majority vote by a quorum of the entire chapter is required for approval.

Article VII: Dissolution of Chapter
In the event the Chapter is dissolved, after the payment of all monies due creditors, the remainder will be transferred to the Arkansas State University Alumni Association.